UBIQUITYThese Terms of Use govern access to and use of the Orion mobile application provided by Ubiquity Global Services, Inc. and its subsidiary employers (collectively referred to as “Ubiquity”). These Terms apply to you in connection with your employment or engagement with Ubiquity. By accessing or using Orion, you acknowledge that you have read and agree to these Terms.
1. Purpose
Orion is Ubiquity’s internal human resources application. It allows you, as an authorized employee or approved advisor, to access your employment-related information and services, which may include:
- Your profile information
- Company news and announcements
- Your payslips and payroll information
- Your work schedules
- Other approved HR or workforce features
Orion is not intended for public or consumer use.
2. Eligibility and Authorized Access
You may use Orion only if:
- You are a current Ubiquity employee or other authorized workforce member
- Ubiquity has issued or approved your account
- You use Orion for legitimate employment-related purposes
- Your access has not been suspended, disabled or terminated
Access to Orion is personal and may not be transferred or shared with another person.
3. Account Security
You are responsible for:
- Protecting your username, password, authentication factors, including any biometric sign-in you enable on your device, and device
- Preventing unauthorized access to your Orion account
- Logging out or securing the application when your device is unattended
- Promptly reporting a lost or stolen device
- Promptly reporting suspected unauthorized access or credential compromise
You must not allow another person to access Orion using your credentials. Ubiquity may suspend or disable access where misuse, unauthorized access, employment termination, security risk or policy violation is suspected.
4. Acceptable Use
You agree to:
- Use Orion only for authorized employment-related purposes
- Access only information you are authorized to view
- Comply with Ubiquity’s security, privacy, acceptable-use and employment policies
- Protect confidential employee, payroll, company and client information
- Use reasonable security controls on the device where Orion is installed
You must not:
- Attempt to bypass authentication or security controls
- Access another employee’s information without authorization
- Copy, disclose, publish or distribute confidential information without authorization
- Reverse engineer, decompile, modify, probe or test Orion without written approval
- Introduce malicious code or interfere with Orion’s operation
- Use Orion for unlawful, fraudulent, abusive or unauthorized purposes
- Use a rooted, jailbroken, compromised or otherwise insecure device
- Capture or distribute screenshots of confidential information except for an authorized business purpose
5. Your Employment Information
Information presented in Orion comes from authorized Ubiquity HR, payroll, scheduling, identity and workforce systems.
You should promptly report inaccurate profile, payroll, payslip or schedule information to the responsible department. Displaying information in Orion does not replace the official records maintained by HR, Payroll, Workforce Management or the employing entity.
If there is a discrepancy, the applicable official employment, payroll or scheduling record will control, subject to applicable law.
6. No Modification of Employment Terms
Orion is an administrative tool. These Terms do not:
- Create an employment contract
- Guarantee continued employment
- Change compensation, benefits, schedules or employment status
- Modify any employment agreement, collective agreement, company policy or applicable law
- Limit any rights you have under applicable law
Your employment remains subject to the applicable agreement, policy and law governing your relationship with Ubiquity.
7. Privacy
Personal data processed through Orion is governed by the Orion Mobile Application Privacy Notice and applicable Ubiquity privacy policies.
The Orion Mobile Application Privacy Notice is available at https://orion.ubiquity.com/mobile/privacy-policy.
8. Application Updates
Ubiquity may update Orion to:
- Add, modify or remove features
- Correct defects
- Improve performance or security
- Address legal or operational requirements
- Maintain compatibility with supported devices and operating systems
Certain updates may be required to continue using Orion.
9. Availability and Support
Ubiquity will use reasonable efforts to maintain Orion’s availability but does not guarantee uninterrupted or error-free access.
The application may be unavailable because of maintenance, technical issues, security events, connectivity, third-party services or circumstances outside Ubiquity’s reasonable control.
You may submit support requests to [email protected] or through https://orion.ubiquity.com/mobile/support.
10. Intellectual Property
Orion, including its software, design, content, trademarks, documentation and related materials, is owned by or licensed to Ubiquity and is protected by applicable intellectual-property laws.
Ubiquity grants you a limited, revocable, non-exclusive, non-transferable license to install and use Orion on a supported device solely for authorized employment-related purposes. No ownership rights are transferred to you.
11. Third-Party Services
Orion may rely on approved third-party services for hosting, authentication, notifications, monitoring, analytics or technical support. Use of those services may be subject to applicable third-party terms. You must comply with third-party terms when they apply.
12. Termination of Access
Ubiquity may suspend or terminate access to Orion:
- When your employment or authorization ends
- When your access is no longer required
- To protect Ubiquity systems, information, employees or clients
- When these Terms or another Ubiquity policy is violated
- When required by law
- During an investigation of suspected misuse or unauthorized access
Upon termination of access, you must stop using Orion and remove it from any personal device when directed. Provisions concerning confidentiality, intellectual property, privacy, authorized investigations and legal obligations survive termination where applicable.
13. Disclaimer
Orion is provided for internal administrative use. To the extent permitted by applicable law, Orion is provided on an “as is” and “as available” basis, without warranties of any kind, whether express, implied or statutory, including any implied warranty of merchantability, fitness for a particular purpose or non-infringement.
Nothing in these Terms excludes rights that cannot lawfully be excluded, including applicable employee, privacy, consumer or statutory rights.
14. Limitation of Liability
To the extent permitted by applicable law, Ubiquity is not responsible for losses resulting from:
- Unauthorized use caused by your failure to protect your credentials or devices
- Unsupported, rooted, jailbroken or compromised devices
- Internet, mobile-network or third-party-service interruption
- Your reliance on information that you knew or should reasonably have known was inaccurate and failed to report
To the extent permitted by applicable law, Ubiquity is not liable to you for indirect, incidental, special, consequential, exemplary or punitive damages, or for lost profits, revenue, business or goodwill, arising out of or relating to Orion or your inability to use Orion.
This section does not limit liability that cannot legally be limited.
15. Governing Terms
These Terms are governed by the laws applicable to your employing entity and employment relationship, without limiting any mandatory rights under applicable law.
16. Apple App Store Provisions
If Orion is downloaded through Apple’s App Store:
- These Terms are between the user (you) and Ubiquity, not Apple
- Ubiquity, not Apple, is responsible for Orion and its content
- Apple has no obligation to provide maintenance or support for Orion
- To the extent permitted by law, Apple is not responsible for claims relating to Orion, including product-liability, legal-compliance, consumer-protection or intellectual-property claims
- The user (you) represents that (you) the user is not located in a country or region subject to a United States government embargo and is not listed on a prohibited or restricted-party list
- The user (you) must comply with applicable third-party terms when using Orion
- Apple and its subsidiaries are third-party beneficiaries of these Terms and may enforce the applicable Apple-related provisions
- Your license for Orion is a non-transferable license to use Orion on an Apple-branded product that you own or control, as permitted by the Usage Rules in the Apple Media Services Terms and Conditions
- If Orion fails to conform to any applicable warranty, you may notify Apple, and Apple’s sole obligation is to refund the purchase price of Orion, if any; to the extent permitted by law, Apple has no other warranty obligation with respect to Orion
17. Google Play Provisions
If Orion is downloaded through Google Play:
- These Terms are between the user (you) and Ubiquity, not Google
- Ubiquity, not Google, is responsible for Orion, its content, maintenance and support
- The user (you) must comply with applicable Google Play terms and device requirements
18. Direct Installation
Where Orion is not available to you through the Apple App Store or Google Play, Ubiquity may make the Android version available for direct download at https://orion.ubiquity.com/mobile/latest. You may install Orion only from that address or another source that Ubiquity designates, and not from any other app store, website or file. These Terms apply to Orion however it is installed. You are responsible for installing updates made available at that address, and Ubiquity may disable versions that are out of date.
19. Changes to These Terms
Ubiquity may update these Terms to reflect changes in Orion, Ubiquity policies, legal requirements or security practices.
We will communicate material changes to you through Orion or another appropriate employee communication channel. Continued use after the effective date of updated Terms constitutes acknowledgment of the revised Terms, subject to applicable law.
20. Contact Information
You may direct questions about these Terms to the approved Ubiquity Legal or Compliance contact.